Frequently asked questions

What is the purpose of the QUOROOM tool?

QUOROOM enables online decision making sessions, conducted in the exact same way as if the participants were in the meeting room using voting units. This means that the session chairperson gets an efficient tool to conduct the debate according to the agenda, control who speaks and when, is able to put questions to a vote and announce / display the voting results.
QUOROOM works in the same way as traditional tools for conducting sessions in meeting rooms, with the participants present online over video-conferencing. The tool also supports integration with voting units in meeting rooms, so some participants can be on-site in the meeting room and others online.

What is the difference between QUOROOM and Zoom, MS Teams, Webex, etc.?

QUOROOM has been designed with the purpose of conducting decision making sessions, with a chairperson in control. Participation by videoconference is obviously a necessary function of the tool, but this is where the similarities with Zoom, MS Teams, Webex, etc. end. With these tools it is not possible to run an agenda based session, have order in a debate, limit the duration of speeches, put questions to a vote, display the results, etc.

Is recording of sessions supported?

Yes.

How many users can simultaneously use the system?

The maximum number of participants in ongoing simultaneous sessions depends on the licence. We offer flexible packages for 20, 50, 100, 500 or more users. The number of simultaneous sessions is not limited as long as the number of concurrent users in all sessions is within the licence.

How are security and privacy taken care of?

All communication and transferred data are encrypted. Login is possible only for the participants who have been approved in advance, inserted into the system and invited to the session. For this purpose 2FA authentication is used. Every participant’s presence is visible and can be removed by the chairperson.

What are the technical requirements for the remote user?

QUOROOM can be used on all standard laptops and smartphones, running either Chrome, Firefox, Safari or new Edge (chromium based). The participant only needs a decent internet connection (2Mbit/s down and 1Mbit/s uplink). A better connection means better video quality, while the audio is always of the highest quality.

Is sharing of presentations (PPT) possible?

Yes. QUOROOM also supports desktop sharing as all standard video conferencing platforms, regardless of the document type.

Do I get a meeting report after the session?

One of the advantages of QUOROOM is automatic session report generation, which includes the list of participants, agenda, discussing panelists, voting questions and voting results. The report is automatically distributed to the participants over email.

Can the chairperson switch off a participant’s microphone?

Yes. The rules of parliamentary or assembly sessions usually require this function, therefore QUOROOM supports it as well.

How does the automatic microphone switch-off work?

The municipal and parliamentary session rules enforce allotted time for speeches and replies. QUOROOM supports a flexible allocation of time for speeches and replies with the possibility to automatically switch-off the speaker’s microphone after the allotted time is elapsed.

Can people without voting rights also participate in a session?

Yes. The rules of procedure often foresee participation of persons without voting rights, but with the right to speak. So it is possible to include the participants without voting rights as well as assign participants a different number of votes. The latter is used in corporate assembly sessions, where participants represent different shares of company stocks.

Can the duration of a session or agenda topic be time limited?

Yes.

In which language is the tool available?

The user interface can be provided in any language, we only need to translate the table of expressions. Currently, the user interface is translated to english and slovene.

Is it possible to include hardware voting units such as Bosch Dicentis?

Yes, QUOROOM also supports hybrid sessions, where some of the participants are online and others are in the meeting room. The participation rights and possibilities are exactly the same for all participants. QUOROOM supports Bosch Dicentis Conference system units by default. In case you wish to use other voting hardware (Shure, Televic,...), please contact us.

Does the system support simultaneous language translators and the possibility to switch between language audio channels?

In our roadmap. Coming soon.